Digital fleet operations, built for mission-driven organisations.
Wayvo replaces paper vehicle logbooks with a secure digital platform for trip management, driver accountability, vehicle servicing, fuel monitoring, compliance, reporting and fleet oversight - across every state you operate in.
Trusted by mission-driven teams across the continent
Wayvo is designed for the operational realities of NGOs, humanitarian responders and government fleets - not repurposed from consumer software.
Coordinate fleets across country offices with unified oversight.
Right-sized workflow for teams running a handful of vehicles per state.
Track rapid deployments and log field trips as they happen.
Meet donor reporting requirements with clean, audit-ready records.
Standardise trip and fuel logs across sub-grantee organisations.
SOS-first workflow when driver safety is non-negotiable.
Paper logbooks are slowing down fleet operations
They lose pages, hide costs and make audits painful. Wayvo replaces that entire workflow with something drivers and managers actually enjoy using.
Every entry is captured in the app and backed up automatically.
Reports generate automatically - export to PDF or Excel in one click.
Every trip, checklist and fuel entry is signed and time-stamped.
Automatic reminders based on odometer and calendar thresholds.
Digital fuel logs with amount, litres and odometer at purchase.
30-, 14-, 7- and 1-day alerts for insurance, licence and roadworthiness.
Every vehicle and driver has a complete, searchable timeline.
Clean, exportable records answer audit questions in minutes.
One dashboard for every office, project and state you operate in.
Everything your fleet needs. Nothing it doesn't.
A tightly-scoped feature set that reflects how NGO fleets actually operate - from the checklist at the gate to the report on the donor's desk.
Full profile per vehicle with assignment, status and lifetime records.
Onboard, verify and track every driver's activity and history.
Multi-stop trips with automatic distance, duration and passenger records.
Pre-trip vehicle checks that block movement when items fail.
Digital fuel receipts with amount, litres and odometer captured on the spot.
Automatic reminders by odometer or date; capture parts and cost.
Central store for insurance, licence and roadworthiness certificates.
Expiry alerts so no driver operates on lapsed credentials.
One-tap alert with live GPS delivered to managers and supervisors.
Drivers capture trips and checklists offline; data syncs when back online.
Weekly and monthly driver, vehicle and project spreadsheets.
Print-ready fleet reports for donors, auditors and board packs.
Per-vehicle, per-driver and per-project cost, distance and utilisation.
Admin, fleet manager, driver, security and supervisor roles.
Immutable log of every mutation - role changes, edits and approvals.
In-app inbox with document, servicing and SOS alerts.
Live in days, not quarters
A four-step rollout tuned to how NGO operations teams actually adopt new tools.
Create your workspace, invite fleet managers and configure country and office structure.
Onboard vehicles with documents and pair them with licensed, verified drivers.
Pre-trip checklist, live trip capture, fuel and servicing - from the phone in their pocket.
One dashboard for utilisation, cost, compliance and safety across every location.
A product designed for the field and the office
From the driver's phone to the fleet manager's desk - every surface is built for calm, fast, unambiguous decisions.
- Fleet Manager Dashboard
- Driver Dashboard
- Trip Screen
- Vehicle Profile
- Fuel Records
- Service Records
- Vehicle Documents
- Monthly Reports
- Analytics Dashboard
Drivers work primarily on their phones. Fleet managers work on desktop. Everything stays in sync in real time.
Wayvo vs the paper logbook
A side-by-side of what changes when you move your fleet off paper.
Accountability that protects your people and your programme
Wayvo bakes safety and compliance into everyday operations - not as a bolt-on.
No vehicle moves until pre-trip inspection items pass.
Automatic service prompts based on odometer and calendar.
Alerts before licences expire keep every driver compliant.
Insurance, roadworthiness and permits tracked centrally.
One-tap SOS with location shared with fleet leadership.
Every important action is captured for accountability.
Least-privilege access by role and country of operation.
Field-ready operations even without reliable connectivity.
Common questions from fleet teams
What is Wayvo?+
Wayvo is a digital fleet operations platform built for NGOs, humanitarian organisations and government fleets. It replaces the paper vehicle logbook with a mobile-first workflow for trips, fuel, servicing, documents and compliance.
Can it work offline?+
Yes. Drivers can complete checklists, log trips and capture fuel entries offline. Records sync automatically the moment connectivity returns.
Can multiple offices use Wayvo?+
Wayvo is multi-country and multi-office by design. Every record is scoped to the right office and project for clean reporting.
Can drivers edit completed trips?+
Completed trips are locked. Corrections require a fleet manager's approval and are captured in the audit trail.
How are service reminders calculated?+
Wayvo tracks both odometer thresholds and calendar-based intervals per vehicle and alerts the assigned manager before service is due.
Can reports be exported?+
Yes - weekly, monthly and lifetime reports export to Excel and PDF, ready for donors and audits.
How does the SOS feature work?+
A driver taps SOS in the app. Wayvo captures location and time and immediately alerts fleet managers and supervisors.
Is my data secure?+
Data is encrypted in transit, stored with role-based access control and scoped strictly to your organisation. See our Privacy Policy for details.